Ready when the inspector boards.
Certificates, maintenance records, critical equipment and open findings for every vessel, in one system. When the inspector asks, the answer is already on screen.
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Detentions rarely start with the engine. They start with the records.
A PSC inspection usually begins with certificates and documents. Then the inspector looks at the condition of the ship and asks for proof that maintenance was planned and done.
Many detainable deficiencies trace back to the ISM Code: a job that was due but not done, records that cannot be shown on board, or a finding from the last inspection that was never closed.
None of this is solved on the day of the inspection. It is solved by keeping certificates, maintenance and findings in order every day.
Four questions, answered on screen.
- Show me the maintenance records for the last twelve months. ISM Code 10 Job history for each piece of equipment, exported to PDF.
- Which equipment is critical, and when was it last tested? ISM Code 10.3 Critical equipment flagged in the plan, with its test history.
- Are all statutory certificates valid, with surveys inside their windows? SOLAS · MARPOL The certificate register shows expiry, survey window and the scanned copy.
- When is the next annual survey due? Class Class certificates and survey dates sit in the same register as statutory ones.
Everything an inspection touches, in one system.
Certificates
Statutory, class and insurance certificates with expiry dates, survey windows and scanned copies. Email reminders before they are due.
More about certificatesMaintenance records
Every job has its interval, next due date and full history, by date and running hours.
More about planned maintenanceCritical equipment
Flagged in the plan, with its test history.
Findings followed to closure
PSC deficiencies and findings from inspections and audits are recorded with root cause analysis and followed up until each one is closed.
Photos and documents
Attach photos and documents to each finding as evidence of the fix.
Full audit trail
Every change is recorded in the system log: who, what and when.
On board, also offline
The crew see certificates, the plan and the scans without a connection.
Open inspections on the dashboard
Each vessel shows its open inspections next to overdue jobs and certificates due.
Questions about Port State Control.
What does a PSC inspector check first?
Usually the ship's certificates and documents. Then the general condition of the ship, and the records that show maintenance was planned and done.
What is a detainable deficiency?
A deficiency serious enough that the ship is not allowed to sail until it is fixed, for example when the ship or its equipment is not safe or the safety management system has failed.
How often is a ship inspected?
It depends on the port state regime and the ship's risk profile, such as its age, flag, type and inspection history. Higher risk ships are inspected more often.
How does SEA360 help before an inspection?
Certificates, maintenance records, critical equipment and open findings are kept up to date every day, so there is nothing to collect when the inspector boards.
Can we follow up PSC deficiencies until they are closed?
Yes. PSC deficiencies and findings from inspections and audits are recorded with root cause analysis and followed up until each one is closed. Photos and documents can be attached as evidence of the fix.
Can the crew show the records without internet?
Yes. SEA360 works offline on board and syncs when the ship is back online.